Free Equipment Rental Agreement Template

EQUIPMENT RENTAL AGREEMENT This Equipment Rental Agreement (the “Agreement”) is entered into as of [Effective Date] (the “Effective Date”), BETWEEN: [Owner Name], with a principal place of business at [Owner Address] (the “Owner”); AND [Renter Name], with an address at [Renter Address] (the “Renter”). The Owner and the Renter may be referred to individually as a “Party” and collectively as the “Parties.” 1. EQUIPMENT The Owner rents to the Renter, and the Renter rents from the Owner, the equipment, accessories and manuals described in [Equipment List and Serial Numbers] (the “Equipment”). The list identifies each item by description, make, model, serial number and replacement value, and forms part of this Agreement. 2. RENTAL PERIOD The rental period begins on [Rental Start Date and Time] and ends on [Rental End Date and Time] (the “Rental Period”). Any extension must be agreed in writing, including by email, before the Rental Period ends. 3. RENTAL RATES AND PAYMENT The Renter will pay [Rental Rate] for the Rental Period, plus any applicable taxes and the fees described in this Agreement. Payment is due [Payment Due Date] by [Payment Method]. Rental charges apply for the full Rental Period even if the Renter returns the Equipment early, unless the Owner agrees otherwise in writing. 4. SECURITY DEPOSIT The Renter will pay a security deposit of [Security Deposit] before the Equipment is released. The Owner may apply the deposit to unpaid rent, late fees, cleaning, repair or replacement costs under this Agreement. The Owner will return the deposit, less any itemized deductions, within [Deposit Refund Period] after the Equipment is returned and inspected. 5. DELIVERY, PICKUP AND RETURN Delivery and pickup will follow [Delivery and Pickup Terms]. Delivery and pickup charges are [Delivery Fee]. If the Renter collects or returns the Equipment, it must be returned to the Owner’s address during business hours, clean and with all accessories. Risk of loss passes to the Renter when the Equipment is delivered to or collected by the Renter and returns to the Owner when the Owner takes it back. 6. CONDITION AT CHECK-OUT AND CHECK-IN The Parties will inspect the Equipment at check-out and record its condition, hour meter or usage readings and any existing damage, with photos where practical. The Renter accepts the Equipment in the recorded condition. A similar inspection will be done at check-in. The Renter must report any defect or malfunction to the Owner immediately and stop using faulty Equipment. 7. PERMITTED USE AND OPERATORS The Renter will use the Equipment only for its intended purpose, in accordance with the manufacturer’s instructions and applicable safety rules, and only at [Equipment Use Location]. Only the following trained and, where required, licensed or certified persons may operate the Equipment: [Authorized Operators]. The Renter may not sublet, lend, move to another location or modify the Equipment without the Owner’s written consent. 8. MAINTENANCE AND REPAIRS The Owner will deliver the Equipment in safe working order. During the Rental Period, the Renter will perform routine daily care, such as cleaning, checking fluids and charging batteries, as described in the manuals. The Renter will not repair or alter the Equipment without the Owner’s approval. Repairs needed because of normal wear are the Owner’s responsibility. 9. DAMAGE, LOSS AND INSURANCE The Renter is responsible for loss, theft or damage to the Equipment during the Rental Period, other than normal wear and tear, up to the cost of repair or the [Replacement Value]. Theft must be reported to the police and to the Owner within 24 hours. The Renter will maintain [Insurance Requirements] and provide proof of coverage on request. 10. LATE RETURN If the Equipment is not returned by the end of the Rental Period, the Renter will pay [Late Return Fee] for each additional day or part of a day until it is returned, without prejudice to the Owner’s other rights. Late return does not extend the Rental Period unless agreed in writing. 11. OWNERSHIP The Equipment remains the sole property of the Owner at all times. The Renter acquires no ownership interest and will keep the Equipment free of liens, will not remove identification marks or serial numbers, and will allow the Owner reasonable access to inspect it. 12. INDEMNITY AND DEFAULT To the extent permitted by law, the Renter will indemnify the Owner against claims for injury or property damage arising from the Renter’s use of the Equipment, except to the extent caused by the Owner’s negligence or a defect the Owner knew about. If the Renter fails to pay, misuses the Equipment or breaches this Agreement, the Owner may end the rental after written notice and recover the Equipment where permitted by law. 13. GOVERNING LAW This Agreement is governed by the laws of [Governing Law / Jurisdiction], without regard to conflict-of-law principles. The courts located in [Governing Law / Jurisdiction] will have jurisdiction over disputes arising out of or relating to this Agreement, unless the Parties agree in writing to try mediation first. 14. GENERAL PROVISIONS (a) Entire Agreement. This Agreement, including the Equipment list and check-out records, constitutes the entire agreement between the Parties concerning its subject matter and supersedes prior agreements on that subject. (b) Amendments. Modifications must be in writing and signed by both Parties. (c) Severability. If any provision is held unenforceable, the remaining provisions remain in effect. (d) Assignment. The Renter may not assign this Agreement without the Owner’s prior written consent. (e) Counterparts and Electronic Signatures. This Agreement may be executed in counterparts, including by electronic signatures, each of which will be deemed an original. IN WITNESS WHEREOF, the Parties have executed this Equipment Rental Agreement as of the Effective Date. OWNER Name: [Owner Name] Signature: _______________________________ Name of Signatory: _______________________ Title: ___________________________________ Date: ____________________________________ RENTER Name: [Renter Name] Signature: _______________________________ Name of Signatory: _______________________ Title: ___________________________________ Date: ____________________________________